Recently, BI Norwegian Business School extended their Talis Aspire subscription to include copyright management services, referred to as Talis Aspire Digitised Content (TADC). We asked the project team to tell us more about this implementation…

BI Norwegian Business School (BI) has about 20,000 full time and part time students at 4 campuses. We have been using Talis Aspire Reading Lists for two and a half years.

Kopinor is the Norwegian Copyright and Licensing Association. Kopinor is empowered by its member organisations to negotiate and conclude collective agreements on copying and digital use of copyright-protected works in all areas of society. By law or through bilateral agreements with Reproduction Rights Organisations in other countries, Kopinor also represents foreign rights holders.

The Kopinor Higher education licence requires curriculum and other necessary learning material in the form of book excerpts to be registered for clearance in their system Bolk when it is copied and made available for the students.

After we started using Talis Aspire Reading Lists in 2015, we wanted to gather all course literature in the reading lists. For books and most journal articles we have pretty much achieved this, but book chapters and articles that are not licensed by the library, have either been distributed in printed collections or as PDFs on the VLE. We needed to get an overview of all the book chapters and be able to generate reports for registration in Bolk. In addition, we wanted digitisation requests to be an integrated part of the reading list creation. Not least, we needed a storage archive for scanned documents.

In the autumn of 2016, we established a project group consisting of library director Dagmar Langeggen, project manager Kristin Danielsen, librarian Hilde Marie Sandstrak and IT consultant Fredrik Juell. We prepared a project outline, and applied for funding. The group considered which alternatives we had, and quickly fell down on Talis Aspire Digitised Content as the best solution for BI. The main arguments were that TADC is fully integrated into TARL, with access to digitisations directly from the reading list. It is also easy for academics to request digitisations in the same workflow, and the same user interface as when revising their reading lists.

We were fortunate to have Alison Spencer, Head of Services from Talis visiting Oslo in December 2016. She showed us the workflow, and we went through the issues we had to consider in order to adapt TADC to the Norwegian ruleset. It was very useful for us to talk about this face to face.

We agreed with Talis to become a Development Partner, and collaborate on a Norwegian setup for Talis Aspire Digitised Content. As part of the The Kopinor Higher education licence, The Norwegian Association of Higher Education Institutions have agreed upon a pilot with Kopinor/Bolk which aim is to identify a more cost-efficient and user-friendly solution for reporting and clearance. The pilot is managed by BI. Still, Kopinor requires us to report the use of book extracts in Bolk, and therefore we chose to make the ruleset in TADC as simple as possible: Extracts above 15% must be copyright cleared.

When we started to get an overview of the curriculum for the academic year 2017/2018, we began preparing documents for digitisation. Fortunately, an assistant contributed to the scan job. We supplied Talis with reports of the data to be imported. The list went back and forth, between Richard Tattersall, Technical Consultant at Talis and Fredrik at BI, a few times before they were ready for import. In September we got access to a test version of TADC, and could start getting familiar with the routines and interface. We also ran a series of tests against the ruleset, to make sure the results were correct. On 20th October, our digitised documents were imported, and we were ready to go live!

In recent weeks, we have checked imports, and added and processed new digitisation requests. So far, it works just the way we wanted. We have started revising our course material to include digitisation requests. We will also arrange and attend meetings to inform about the new routines. So far, the students appreciate getting digital access to more of the curriculum, and they are very pleased to access it from the reading lists. The academics think it’s good that they can distribute digitised documents to students on a secure platform. We do not yet know what they think about dealing with new routines for digitalisation requests. Hopefully they will find it easier and more seamless. From the library point of view, we are really happy to get routines and tools for handling requests, generate reports, and archive scanned documents. From analytics we are also able to monitor- and learn from how students use the digitisations. This will give us an indication of how students use electronic resources in general.

 

Thank you to the project team from BI for sharing their experience with us. If you’d like to find out more about copyright management within Talis Aspire, please get in touch by raising a support ticket. If you are not a customer¬†then please email Paul Dibble our Sales Manager (paul.dibble@talis.com) who will be happy to answer your questions or arrange a demo.